tips for mastering time management at work
The time is the same for everyone, but some people manage to meet all the personal and professional demands, while others do not. And the difference is in how each one manages time at work.
But, to manage time at work, it is necessary to organize time, if we are not going to continue with the feeling of losing moments with family, with friends, and in the event of the slightest unforeseen event, we will find ourselves overwhelmed and frustrated.
In this article we are going to give you 10 tips for mastering time management at work.
Determining daily, weekly and monthly goals motivates us to continue achieving them. In addition to helping to meet daily, weekly and monthly demands, which must be projected in the short, medium and long term.
These objectives must be achievable, realistic and ambitious, because if we do not meet them, it will result in demotivation.
Your workplace should be neat and clean, with good lighting, a table suitable for your duties, a comfortable chair, and a quiet, distraction-free environment.
Some tasks have priority in time, as they are more important, so we must complete them first, before moving on to others, so that all the demands are fulfilled as soon as possible, so that we have more free time.
In addition, it is important to know our time of best concentration and performance, so that the tasks that require more resources and efficiency are carried out at this time.
The simplest tasks can be done at times when our performance declines, such as near the end of the workday or after meals.
Complex tasks require more time and efficiency on our part, so dividing them into blocks, so that a complex task becomes simple, smaller and more organized, makes us be motivated, optimize resources and organize and save our time, etc. of small tasks will become an achievement.
Sometimes, we have to do unwanted tasks and that’s why we leave it for the end, which is a mistake, because the sooner we get rid of something we don’t want to do, the better it is, since then we can better enjoy the day and the last tasks will not be unwanted.
In addition to taking time to rest between tasks, rewarding yourself for achieving goals in a moderate way also motivates you.
That way, when you complete a task, you can reward yourself with thirty minutes of reading, watching a video, eating a candy bar before going back to work, so these simple rewards will motivate you and push you to continue with your tasks.
Limits are necessary to maintain productivity and health. For example, if a task takes too long and causes too many distractions, we can change the focus a bit, get up, and take a five minute break. And we are not setting the task aside, simply setting a necessary limit.
To manage time at work, it’s important to focus on one task at a time. Since if we are jumping from one task to another, it will take us longer to complete multitasking and we will get more tired.
When we already have a high workload, it is important to say no to the colleague who tries to transfer his obligations to us, or even to the boss who abuses his power to pass more tasks and take part of our free time.
Sometimes you can accept the extra demands, but accepting them can always be a mistake, so when these exaggerated situations occur, do not hesitate to say no.
A task should not always be done alone, especially when it is very complex. It is not about abusing colleagues, but about delegating tasks that they can do. Therefore, everyone will win.
So these are the 10 tips for mastering time management at work which you must follow at your workplace.
If you follow these tips, your professional demands can be met on a daily basis and there will be no overload or less stress. You will be able to find more moments with your family, friends & hobbies.