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Digital governance has yet another step in South Korea as the entire adoption of employment reports for foreign workers on the HiKorea portal meets online mode of employment. The Ministry of Justice and the Korea Immigration Service have introduced the new regulations so that paper-based employment applications will be discontinued and the need to visit immigration offices routinely will be eliminated.
The new system aims to make administrative processes easier and more transparent and compliant. New HiKorea e-Application platform for foreign professionals, corporate assignees and sponsoring employers to present employment data.
Who Must Comply?
There are many foreign nationals working in South Korea who must report online. This includes those professionals holding visas ranging from E-1 to E-7, corporate transferees with D-7 visas, investors of D-8 visas, trade managers from D-9 visas and workers on E-8, E-9, E-10 and H-2 visas.
In this, are Long-Term Visa holders such as F-2 Residents and F-4 overseas Koreans, etc. and F-6 Marriage Migrants. The exception that applies will only be to F-5 Permanent Residents, which will not be affected by the new requirement to report.
The 15-Day Reporting Rule
A key feature of the new policy is the requirement that it must be reported within 15 days. Reports of any major employment changes must be done through the HiKorea portal within 15 days of such changes.
If a foreign worker begins a new job, is promoted by their employer and/or changes job titles to reflect their promotion, changes employers, changes workplace location, or participates in salary adjustment, timely reporting will be required. This requirement is in effect for applications for visa extension or status change that are made online.
Which Information Should Be Updated?
The digital reporting system asks for information regarding an employee’s employment in detail. This is the employee’s official occupation and job code, employer’s industry classification, and the worker’s annual salary.
This information helps authorities keep accurate immigration records and ensure adherence to other government databases, such as the National Tax Service and the Ministries of Employment and Labor.
Why Compliance Matters?
Fully digital reporting can enable immigration authorities to check employment data against tax information, in real time. This can result in erroneous and/or late reporting which can cause immigration problems.
The financial penalties under the Immigration Act may apply if it is found that your 15-day period has passed. Furthermore, even if a change in residency or a salary drop occurs after approval, visa processing could be delayed, further documents might be required or issues may arise in visa applications in the future.
Tips for Employers and Foreign Professionals
Businesses that hire foreigners should have an active HiKorea business account for HR staff, and also set up reminders within the businesses for external deadlines. After promotion, transfer to and salary change, automated alerts can minimize the risk of missubmittals.
Foreign laborers should also check if the wages of work through HiKorea correspond with the official tax declaration. Maintaining employment records across government systems will help in a seamless visa renewal process and compliance risk reduction.
FAQs
What is HiKorea?
HiKorea is the official online immigration service of the Republic of Korea by which companies and foreign nationals can apply for a Korean visa, update their work information and file immigration documents electronically.
Who should be reporting on the new online reporting system?
Employees who have employment related and long-term visas from foreign nationals will be required to submit the employment report via HiKorea portal. Residents with an F-5 visa are exempt.
When are actual changes in employment due to be reported?
The employment change should be reported in general within 15 days of the employment change, via the HiKorea e-Application system.
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